Hiring Classified Staff

Project Employees

A Classified Staff project-employment position is a position in which employment is contingent upon state, federal, local, grant or other special funding of specific and of time-limited duration. The expected ending date must be listed on the job announcement and offer letter.  Project-employment positions are benefits eligible.

For Help:

For help with any of these steps, please reach out to Stephanie Norsby

Temporary Employees

A classified temporary employee can only work 1050 hours in a consecutive 12-month period (from original hire date).  Once your temporary employee works 350 hours they will be required to meet the union membership requirements.

 

Step 1: Planning your hire

Hiring Committees

Classified positions do not require the use of a search committee; however, best practice is that you have a team of 3-people who can function in this capacity.

Position Descriptions

A position description will need to be completed via PageUp. HR will provide you with the classification information needed for you to continue with the hire. If you have questions, please contact your HR Consultant

Step 2: The hiring process

Union Recruitment Rules

WFSE (Washington Federation of State Employees, Bargaining Units A, B and E)

  • The University will offer the position to the most senior, qualified, candidate on the layoff/recall list
  • If no qualified/interested candidates on the layoff/recall list the position will be posted internally for 7-calendar days. Only current permanent (no longer on probation) WFSE employees are eligible to apply during this time.
    • If there are qualified internal candidates (meet the minimum qualifications listed on the job announcement) one of the internal candidates will be hired.
      • If internal candidates apply and you feel they did not meet the minimum qualifications they may request and be provided an explanation.
    • If no qualified/interested candidates from the internal posting period, the position can be posted externally for a minimum of 7-calendar days.

PSE (Public School Employees of WWU, Bargaining Units PTE and D)

  • Laid-off employees on the appropriate layoff list will be considered first in seniority order. The most senior candidate who has the required qualifications will be offered the position.
  • If no qualified/interested candidates on the layoff/recall list the position will be posted internally for 7-calendar days. Only current permanent (no longer on probation) PSE employees are eligible to apply during this time.
    • If there are qualified internal candidates, you will offer an interview to at least three (3) candidates; if there are fewer than three (3) you will interview all candidates.
  • If no qualified internal candidates, the position will be posted externally for a minimum of 7-calendar days.

Process for Temporary Classified hires

(Facilities Management temporary employees are hired through PageUp and follow a different process than what is detailed below--for help contact Kelsie Swanson)

Prior to making an offer:

  • Temporary employees will need to apply into an open temporary pool to be considered.  If there is not a current temporary pool available that matches the duties/responsibilities needed for your position, we can post a temporary opening for you on our online application site (Western PageUp) for a minimum of 3 days. Please contact Stephanie.Norsby@wwu.edu for access to the current temporary pools or if you have any questions about the temporary hiring process.

After selecting a candidate:

  • If you want to start higher than Step A of the salary schedule, contact your HR Consultant prior to making the offer
  • Complete the Temporary Appointment Form 
  • Complete the Personnel Action form
  • Send your candidate to Human Resources for new hire paperwork completion (this paperwork must be completed prior to their starting the position)

Hiring Temporary Classified Staff FAQ

Attach a scanned copy of the Classified Temporary Appointment form and attach it to the PA. This will expedite processing.

Prior to offering the employee an extension, we recommend that you check their hour balance. Please remember that a classified temporary employee cannot exceed 1050 hours in the employment year based on their accumulative date. Employee hours can be viewed in Banner on screen PWATEMP.  Overtime and time worked as a student employee under the provisions of WAC 357-04-040 are not counted in the one thousand fifty hours.  You can also contact your HR Consultant.

You only need to submit a position description if the duties have changed.

Yes. A new Classified Temporary Appointment Form will need to be signed and submitted to HR.  This can be done by attaching it to the PA or if you have already submitted the PA, please send through Campus Mail (MS 9054).  The form must reflect information according to the Personnel Action form.

Washington Administrative Code (WAC) 357-19-435 was filed on 12/21/2004 and went into effect on 7/1/2005. This regulations states:

A higher education employer may make a temporary appointment for the following reasons:

(1) The number of hours to be worked by the individual will not exceed one thousand fifty hours in any twelve consecutive month period from the original date of hire or October 1, 1989, whichever is later, in accordance with WAC 357-04-045; or

(2) The employing official formally assigns a classified employee the duties and responsibilities of a higher-level class for a period of less than six consecutive months.

Overtime and time worked as a student employee under the provisions of WAC 357-04-040 are not counted in the one thousand fifty hours.

This information can be viewed in Banner on screen PWATEMP under “Accum Date.” You can also contact your HR Consultant. It is important to know that this date if based on their original date of hire ever as a temporary employee.

Due to the number of temporary employees in various positions, it was determined that a majority of employees do not have computer access/permission to sign.

Temporary staff are eligible for employer-paid Public Employees Benefits Board (PEBB) insurances if they work an average of half time or more (480 hours: 80 hours x 6 months) in a consecutive six-month period, with at least eight hours or more in each of the six months. For more information regarding Benefits Eligibility, contact Kathy Thompson ext 7314.

A temporary employee must go through the recruitment process to be hired into a permanent position.

You can locate Temporary Appointment Articles the PSE Collective Bargaining Agreement under Article 33 and the WFSE Collective Bargaining Agreement under Article 5.

Step 3: After hiring

New Hire Paperwork

Note: New hires need to complete new hire paperwork prior to starting their position and cannot begin work until their Form I-9 is completed. They should contact Human Resources to schedule an appointment to complete their I-9.