Requesting Payroll Approver Permissions
Becoming a Payroll Approver
Welcome to our Payroll Approving team here at Western Washington University! Here is how
to set-up all the permissions that you will need and resources that you can use.
Get a Banner Login
Banner is the system that Western Washington University uses to pay employees and a login
is needed to get the permissions to approve timesheets.
1. You will need to fill out Banner Login Request (wwu.edu) for the first step!
Get the Banner Permissions
After you receive a Banner login, you can now get your permissions all set up to be an
approver.
2. You now need to fill out Banner HR and Millennium FAST-HR Access (wwu.edu) for the
next step!
Get Set Up to Approve Employees
Now it is time to let Payroll to know who you should be approving for.
3. You should now fill out Request to Change Payroll Approver (wwu.edu) as the last step!
Please note that submitting a EPAF with an approver without permissions will result in an error
and this does not change the supervisor set up for the employees’ job as payroll approvers
and supervisors are separate entities.
Suggestions
Employees will experience errors when their payroll approvers position number tied to
approval is inactivated or on leave for any amount of time.
With this it is recommended that Faculty refrain from being approvers as their positions being
closed or switched over breaks can cause issues with employees.
It is also prohibited for Temporary employees to be approvers for similar reasons.
Superusers
When requesting permissions, you can request for superuser permissions. A Superuser is a
Payroll Approver who has the ability to extract, update, submit and approve ALL electronic
time sheets before or after the Web Time Entry deadline regardless of the Time Sheet
Transaction Status and without being limited to a specific org code.
For every 25 employees in an organization code, a department should have one superuser to
help with any errors that they may come across.
Get Trained Up
Payroll holds a monthly Payroll Approver Training for all approvers and we highly recommend
signing up for one after you receive these permissions.
If you are unable to attend or will need to approve timesheet before then, please view the
guides below:
Getting Paid | Human Resources | Western Washington University (wwu.edu)
Payroll Taxes | Human Resources | Western Washington University (wwu.edu)
Accrued Leave | Human Resources | Western Washington University (wwu.edu)
FAQs
We need the position numbers and W numbers of all employees and approvers on a change
payroll approver form.
A Supervisor of the new approver and/or the default approver of the org, along with the
financial manager or department head.
Changes are normally made immediately, unless the employee has already started their
timesheet, which then it can take another pay period for this to take effect.
If this change needs to happen immediately, having the employee restart their timesheet and
reinputting all their hours can change the approval routing sooner
If you have more than 3 changes to make with a form, you can attach a document with all the
changes that you would like to make to the form.
A PWRROUT report through banner with highlighted names would be appropriate.
Proxy set up is done through Web4U in the approving time section through the
Proxy/Superuser link in the top right corner. From there employees can both set up and use
proxy permissions.