Reporting Hours Over Appointment (HOA)

For Part-Time Permanent, Classified Employees & Overtime-Eligible Part-Time Permanent Professional Staff Employees

  • Working HOA must be approved by your supervisor. To request to work HOA, complete a Request for Overtime and Hours Over Appointment Approval Esign form.
  • HOA are hours reported on your timesheet to represent hours worked over and above your appointment percent. For example, if you are a 50% employee, you’re scheduled to work 20 hours per week. If you work over 20 hours, report those hours as HOA.
  • You should work the number of hours required for your appointment percent BEFORE you report HOA.
  • HOA is paid at straight time.
  • Remember to include your HOA as hours worked for positive time reporting. For example, if you are a 50% employee and you normally work 4 hours per day, Monday – Friday but Friday you work 5 hours, report 5 hours worked and 1 HOA on that Friday.
  • Report overtime (OVT) or comp time (CTO) for any hours worked above 40 hours in a workweek. This is paid at the overtime rate of one and one-half times your regular rate of pay.
  • Western’s workweek is Monday – Sunday

Example Timesheet

Appointment Percent: 60%
Number of hours in workweek: 24 (40 x 60%)

Typical Work Schedule
Monday6 hours
Tuesday4 hours
Wednesday8 hours
Thursday6 hours
Friday0 hours
Saturday0 hours
Sunday 0 hours
Total24 hours
Non-typical Work Schedule
Monday8 hours
Tuesday6 hours
Wednesday8 hours
Thursday8 hours
Friday8 hours
Saturday4 hours
Sunday 0 hours
Total42 hours

How timesheet should be completed for the non-typical work schedule (note: OVT or CTO can be used):

EarningTotalMonTuesWedThursFriSatSun
Total hours worked each day42868884 
Hours worked over appt percent*16   682 
Overtime pay or comp overtime2     2 

*Hours worked over appt percent: 40-24 = 16

** Overtime pay or comp: 42-40 = 2