Onboarding Faculty & Staff

Once you have completed your New Hire paperwork with HR, please continue with the steps below:

Proof of Rubeola Measles Immunity

All employees (faculty and staff) must provide proof of measles immunity within 60-days of hire. Please submit the Vaccination Submission esign form and attach your proof of immunity to the form.  Please contact HR if you need information regarding medical or religious exemption and applicable accommodations.

Employee Account Access

• Complete your New Hire Paperwork with HR
  • Within 1-3 business days of your form I-9 completion with HR, claim your new employee account and get access to Western systems:
    • Locate your new Western ID# (W#) and username/Western email: https://id-recovery.banner.wwu.edu/  
    • Claim your employee account: your email will be setup as follows: username@wwu.edu follow instructions at https://wwu.edu/password to verify your identity and set a new password for the account.
  • Once you have this information you can visit ATUS's New to Western page and setup your universal login, email etc.
  • Please contact HR with any questions regarding your initial setup, contact ATUS for assistance with setting up your new accounts.
     
• Completed your Onboarding Tasks via the Onboarding Portal

Benefits Information

Please access the Task List in your New Hire Portal for benefits information and enrollment documents specific to your new role. Return benefits paperwork to HR by the deadline assigned in your task list (generally 31 days after your start date). All new employees will be invited to participate in New Employee Quick Start: Benefits, Payroll & More as part of your onboarding process. General information about insurance and retirement benefits can be found on our website.

New Hire Portal and Task List

If you applied for your new position through WWU.edu/jobs, you can sign in using your Applicant account credentials. Log in to the careers page, then click Go to employee portal. Then, using your Western account, log in to PageUp, and click on Onboarding.

If you were not hired through our Page Up portal, you will need to visit HR to complete a hiring packet (which includes the form I-9). Please contact HR for information 

Orientations

• Please visit our Orientations page for more details! Feel free to contact HR Onboarding for more information!

Web4U 

Once your account access is set up, you will be able to log into Web4U. 

• In the Employee Tab you will find Direct Deposit enrollment and instructions and your timesheet, and the timesheets of your direct reports. You will be contacted by Payroll to confirm Direct Deposit enrollment or changes.
• In the Personal Information Tab you can update your address, phone number, and emergency contact, and electronically consent to your W-2.

Get to Know WWU

• If you are relocating from out of the area, you can find resources here
• Parking on Campus and Alternative transportation
• Campus Maps
• HR Contacts
• Dining on Campus
• Computer and Accounts Setup
• Get Connected to WWU Technology

Pay Days, Timesheets, and Accrued Leave

• Paydays are the 10th and 25th each month, unless those dates fall on a weekend or holiday.
• Timesheets are due the 15th and the last day of the month.
• Learn about Accrued Leave by employee type.

Faculty Resources 

Additional information for new faculty members is available on the Provost's New Faculty webpage.