Leaving Western - Employee Information

Departing Employee Checklist and Info.

The "Check Out" Esign form has been disabled and is no longer in use.  Please follow steps below.  Please feel free to contact HR with any questions!

  • Submit a resignation/retirement letter to your supervisor stating your last date of employment.
  • Draft a summary of your job duties for your supervisor that includes contact info., links and instructions
  • Complete the online Exit Survey
  • If you feel like you need to talk to someone about why you are leaving, we invite you to contact HR@wwu.edu to schedule an exit interview with an Employee/Labor Relations Partner. Your exit interview is filed confidentially in Human Resources. Generalized comments, suggestions and concerns (not specific to a person) that could be helpful in improving the workplace may be shared with departments.  If there are any legal, policy or procedure issues that are identified through this process, you may be contacted directly by an HR representative on next steps.
  • If you are in a supervisor or timesheet approver position, submit a Payroll Approver Change Form

  • BENEFITS    What happens if I stop working?

    WA Health Care Authority (HCA) will reach out directly to the departing employee with info.

    • Contact hr.benefits@wwu.edu for the following:
      • Questions regarding your retirement and benefits
      • If you have an active flexible spending account (FSA) and would like to see if you can continue using it for the rest of the year.
      • For address updates to retirement accounts as Benefits need to make this change directly.
      • Update your W2 mailing address via Web4U. To provide a forwarding personal email address, please email HRIS@wwu.edu with your information prior to your last day as this will notify our benefits team to send you an email regarding your benefits ending.

  • PAYROLL

    Tax forms: as a former employee you will always have access to your tax forms and paystubs via Web4U.  To gain access after you leave Western, please contact ATUS at 360-650-3333

    • Ensure your final timesheet is completed correctly.
    • Alert payroll immediately if an overpayment is discovered
    • Respond to any overpayment notifications in the allotted time.
    • For questions regarding your final paycheck, vacation/sick leave payout or if you would like to transfer leave to another state institution please contact: hr.payroll@wwu.edu
  • Reset voicemail and inform your supervisor
  • Add an out of office email notice with your replacement's contact information or the department contact.  If no notice is added a general message directing inquiries to the WWU Directory will be generated
  • If necessary, update your phone number and mailing address via web4U
  • To update your personal email please send a request to HRIS@wwu.edu 

  • Return the following WWU property. Work with your supervisor or designated department contact to return the following items:

    • Office and/or Building Keys/FOB
    • Purchasing Card
    • All WWU property (computers, mobile devices, uniforms etc.)
    • Any other department specific equipment or property assigned to you
    • Visit the ATUS Leaving WWU webpage re: returning equipment
    • WWU furniture used at remote office location if applicable

     

Employment Security Department

The Job Search Academy is a free resource available to all job seekers that includes:

  • On-demand workshops on job search, resume guidance, interviewing, career management
  • Live webinars
  • YouTube Channel with career tips
  • Career Guide
  • Free resume report
  • Let your supervisor know of your plans to depart
  • Work with supervisor to reassign any tasks to other student employees in your department
  • Return any keys or Western/Department equipment to your supervisor