HR Quarterly - Winter 2026 Payroll Updates
PAYROLL UPDATES
Printing your W2 via Web4U
Your W2 will be available to print no later than January 31, 2026.
USPS delivery of W2
Reminder, it is W2 season. If you opted to receive your W2 for 2025 via USPS, it will be postmarked no later than January 31st, 2026. For more information about signing up for electronic W2 please visit the payroll website here: Payroll Taxes | Human Resources | Western Washington University
To update your address for USPS delivery please follow the steps below.
Step-by-step guide: 1. Login to the Web4U portal. MyWestern/Web4U
2. Navigate to the Personal Information tab.
3. Click on Employee W2 Address Change.
4. That takes you to the Address/Phone Change Form.
5. Enter your new address details.
6. Crucially, if it's your permanent address for tax/W-2 purposes, check the box for "W2/Employee Permanent".
7. Click the Update button to submit the changes.
Important notes: · This process updates your official records for university communications, payroll, benefits, and insurance providers.