HR Operations Updates Spring 2025

Reminders!

Vacation Leave: Please be sure to use your vacation time before your anniversary date. Employees are permitted to accumulate a maximum of 280 hours of vacation leave, in accordance to RCW 43.01.040. To view your anniversary date, go to the Employee Summary Tab in the Employee Dashboard section of Web4U

Community Service Day:  Don't forget to use your community service day this year!  Employees receive 8 hours of pay. Leave is pro-rated for PT employees based on their appointment percentage. This leave can be taken in half day increments.  Employee must have worked 4 months prior to be eligible for these leave days. Please refer to your Classified Unions agreement  or the Professional Staff (PSO) handbook for more info.​

PA's: All PAs, including those with corrections, must be sent to HR.Forms@wwu.edu rather than directly to a member of the HRIS team's inbox. Sending them to a team member's personal inbox risks them being overlooked if that person is out of the office. 

Compensation

Please visit our Compensation webpage for more info.

HR Quarterly - Spring 2025

Fall Planning! New Hire Paperwork

Supervisors! If you hire new students for Fall quarter, please have them visit HR to complete their New Hire paperwork before they leave for the summer! No appointment is needed. All new employees must complete a form I-9 prior to their start date. 
Onboarding Resources

HR Reception Office Hours:
M-F from 8am - 5pm 
Closed for lunch from 12:00pm - 1:00pm 
(office is closed major holidays).

Next closure dates: 
Monday, May 26th -Memorial Day
Thursday, June 19th - Juneteenth

Onboarding

Join us for the next New Hire Onboarding Overview session! This is open to all who supervise or are involved in the hiring process.

Thursday, May 15th
10:00 AM - 11:00AM 
via Teams
Join the meeting now 

Meeting ID: 248 619 158 613 Passcode: WV6n43jF 
 

Employment/Hiring

  • New Hiring Process for NTT Pool Positions
    • We have updated our NTT hiring process. You no longer need to request a pool copy to extend an offer. Instead, you can now directly access your pool, move the candidate to the "Request to Offer" status, and complete the necessary form for approval routing.
    • Reach out to HR Employment with any questions you may have.
  • This PageUp Recruitment Guides page offers valuable resources designed to streamline and expedite your recruitment process: PageUp Recruitment Guides | Business & Financial Systems | Western Washington University (wwu.edu)
  • Did you know that contrary to popular belief, a candidate’s experience extends beyond the hiring decision? Candidates who are not selected for a particular position may be ideal candidates for future openings. Maintaining communication with candidates who were not selected for a position is crucial for sustaining their interest in future opportunities at Western.
  • Important Notice:  Tara Terry will be shifting her focus and bringing her strengths and years of “banner back-end experience" to the HRIS Data Team. For any employment-related questions or inquiries, please direct them to Stephanie Norsby during this time.

Immigration & Visa Sponsorship

HR is dedicated to supporting the university by streamlining immigration and visa processes for faculty and staff. With the help of expert advice from our attorneys, we provide guidance, efficient handling of applications, and ensure a smooth transition for international members of WWU's community. This department addresses inquiries, manages documentation, and stays updated on policy changes.
Please contact Kaylan Rocamora (360) 650-2772 if you are in need of visa sponsorship.