Hiring Student Employee

Hiring Student Employees

Supervisor of Student Employee Information

Student Employment Home

About Student Employment

Supervisor Resources

Performance Management

Confidentiality/Disclosure of Information and Data

Payroll & Benefits

Time off and Leave

Accommodations & Disabilities

Employee and Labor Relations

Contact

Student Employment questions:

pulverj4@wwu.edu

Types of Student Employees

There are several categories of student employees. Click here for an overview of types of student employees.

Student Employment Classification

Information about student employment classification 

Job Postings

Handshake

Supervisors of Student Employees post non-Work Study jobs on Handshake, a platform used university-wide for many student jobs. For information about Handshake. To start posting student employee positions, create a profile at:

Handshake

Trouble Shooting Steps for Handshake

  1. Sign out of Handshake
  2. Click Join Handshake
  3. When it asks which Company Profile you want to join, join WWU - Student Employment. If it says "you do not have permission" that means that you are still logged in. You can find the Sign Out button by dropping down the top-right menu. When you see that, click the link in Step 2 again.
  4. Handshake Recruiting Roadmap Steps

Work Study Jobs

Work Study is a type of financial aid; therefore, student employees utilizing Work Study funds are limited to the amount they can earn, depending on their award. This earnings limit is determined by the Financial Aid office and is dependent upon the student’s financial aid eligibility and allocation of funds. Supervisors can post Work Study opportunities at:

Work Study Center

Graduate School Jobs

Western Washington University Graduate School offers teaching and research assistantships to qualified graduate students. Note that all graduate school roles are salaried ESE-type and are bound by that designation in the WWU-WAWU CBA. Graduate students can accept ESE or OSE roles that fall under an undergraduate designation.

Graduate School

Types of Student Hiring Forms:

  • Page Up – for Associated Student positions only​
  • PA's (Personnel Action Forms).  This form https://esign.wwu.edu/forms/HR/pa_faculty9.aspx is used only for Grad student hires.​
  • Student Employment Form. This form  https://esign.wwu.edu/forms/HR/_student_empl_sal_grant_9.aspx is used only for S1(student hourly) or S2 (student salaried) hires that are grant funded​
  • EPAF. This form is completed via Web4U (Employee Tab, EPAF menu, New EPAF) is used only for student hourly (S1) and Work Study positions that are NOT grant funded. Before submitting an EPAF the student employee must have completed their I-9 and you must have a position number a suffix from student employment.​
  • Reminder about EPAFs: EPAF's will be disapproved if the ‘effective date’ is before the date the I-9 is received​
    • It is easiest if the EPAF is submitted once the student confirms with you about the I-9​
    • If an EPAF you have submitted is disapproved, there will be notes in the comments section of the EPAF. ​

Please contact Tara Terry, HR Data Integrity Supervisor, with any questions regarding the hiring forms above.