Getting Paid
Available Payment Methods
Direct Deposit
To enroll, update, or cancel your direct deposit linked to WWU, follow these instructions.
If your routing number is not being accepted, please reach out to hr.payroll@wwu.edu. It may be that your routing number has not yet been added to our system. Please do not include your account number in this email due to security concerns.
Payroll Card
Western no longer offers Paper Checks as a routine payment method. Our alternative for employees who do not sign up for direct deposit is a payroll card. A payroll card works similarly to a debit card. Employees will be defaulted to a payroll card if they do not enroll in direct deposit after their first physical check. The payroll card disclosure will be included in the envelope with your paper paycheck, and the physical card will be mailed to your W2 address the following pay date.
FAQs
Please view Changing from Payroll Card to Direct Deposit
The easiest option is to withdraw the funds from a physical US Bank location and deposit the amount into your bank account. The closest US Bank branch to WWU is located at 121 W Holly Street in Bellingham, WA.
Within 7-10 business days.
Payroll cards are delivered to your W2 address on file, please be on the lookout for a non-descript, US Bank branded envelope if you have been enrolled into a payroll card.
If you received an email notification or physical disclosure indicating you are enrolled into a payroll card but have not yet received it, please reach out to Treasury.Services@wwu.edu to discuss a card reissue.
There is a $5.00 fee to replace your card, mailed to you with standard delivery (up to 10 business days). This fee is waived for your first card replacement in a 12-month period. Expedited or overnight card replacement are available for additional fees.
There is no annual fee for the payroll card. However, you may be subject to inactivity fees if you discontinue use of the card and do not cancel it. See the Fee Schedule that came with your card for ways to avoid fees.
For questions about your pay, such as when you will receive the next deposit to the card, or the amount of the deposit to your card, contact hr.payroll@wwu.edu. If you need a card reissued, contact treasury.services@wwu.edu. For all other questions about the payroll card, customer service is available 24/7/365 toll-free at 1-877-474-0010 or www.usbankfocus.com.
Cardholders must contact Cardholder Services at 1-877-474-0010 to report a lost or stolen card. A new card will be issued and any remaining balance will be transferred to the new card. The cardholder is protected against fraudulent activity under Federal Regulation E.
Once you leave employment with the State of Washington, you can continue to use the card until the balance reaches $0.00.
US Bank’s official terminology for a Payroll Card is “U.S. Bank Focus Card.” Western refers to this card as a payroll card to avoid confusion.
Timesheets & Pay Information
Time Sheets
Time sheets must be submitted for approval by 11:59 p.m. every 15th of the month and the last day of the month. Time sheets can be accessed electronically from any computer via Web4U. To access your time sheet, follow these instructions:
- Login to the Time Entry section of Web4u
- Select the appropriate Position & Pay Period
- Enter time as needed
- Select Preview to submit time
Timesheet User Guides
Payroll Approver User Guide.pdf (1.21 MB)
Student Employee Time Sheet User Guide.pdf (572.69 KB)
Classified Employee Time Sheet User Guide.pdf (613.17 KB)
Professional Staff Web4U Time Sheet User Guide.pdf (518.12 KB)
Temporary Employee Time Sheet User Guide.pdf (574.85 KB)
See Also: Understanding Accrued Leave
Payroll Resources
Pay Dates, Holidays & Pay Periods
- Holidays
- Pay Dates
- Pay Periods: as per RCW 42.16.010, all state officers and employees shall be paid for work performed from the first day of the month through the fifteenth day of the month and for work performed from the sixteenth day of the month through the last calendar day of the month.