COVID-19 Employee Vaccination Information

COVID-19 Employee Vaccination Information

As President Randhawa communicated in May, Western will require COVID vaccinations for students, faculty and staff as an important part of helping our community come back together in the safest way possible. Per the latest announcement from President Randhawa and proclamation from Governor Inslee, proof of vaccination or an exemption request will be required by September 27, 2021.

By October 18, 2021, as a condition of employment, you will be required to provide proof of vaccination as a part of the hiring process.  Your vaccination status will be verified during your Form I-9/paperwork completion meeting.  Exemptions may be granted for religious or medical purposes.  As a reminder, you are not considered fully vaccinated until two-weeks after your last COVID vaccination shot.

Student employees and graduate student employees should follow the student vaccine reporting process

All in-person volunteers at Western are required to provide proof of COVID vaccination. Volunteers can submit proof of vaccination by email: volunteer@wwu.edu 

Reporting Your Vaccination Status

If you are vaccinated and have not yet reported your vaccination status, there are three ways to provide that information:

  1. Submit your documentation virtually: Do you have access to Teams or Zoom? This meeting will only take a couple of minutes. Email us at HR@wwu.edu to schedule.
  2. Submit your documentation in person: Set up an appointment to come into Human Resources at HR@wwu.edu
  3. Submit your documentation on the Vaccination Submission form. Would you like assistance completing the form? We can help (and even start the form for you) - let us know at HR@wwu.edu.

Planning to get vaccinated? COVID Leave is available to overtime-eligible employees who need to take time away from work to get vaccinated.

What if I am not fully (if receiving a 2 dose vaccine) vaccinated by September 27th? Please contact us at HR@wwu.edu.

Requesting an Exemption

All Western Washington University staff and faculty requesting a COVID-19 vaccine exemption must complete:

  1. The COVID-19 Vaccine Education Canvas course. You will need to attach a copy of your certificate of course completion to the COVID-19 Vaccination Waiver Request Form.
  2. COVID-19 Vaccine Waiver Request Form.
  3. In addition to the esign form, submit one of the following forms:
    1. Medical Exemption - have your health care provider complete the Medical Exemption from Vaccination Form and fax to Disability Services at (360) 788-0071 or submit to hr.disability@wwu.edu.
    2. Religious Exemption - Complete the Religious Exemption from Vaccination Form and submit to hr.accommodations@wwu.edu.

The COVID-19 Vaccine Waiver Form and COVID Education Course documentation must be submitted to Human Resources for review and approval. 

Staff and faculty granted an exemption to the COVID-19 vaccine will be required to follow additional safety protocols:

  • For those that have any on-site presence, employees will be required to undergo COVID-19 testing on a weekly basis or as directed by Human Resources. More information to come on the testing program.
  • If they get COVID-19 or come in contact with someone who has tested positive for COVID-19, will be required to isolate or quarantine away from others and will be prohibited from having any on-site presence for a minimum of 10-14 days, as required by the local health department.
  • In the event of a campus wide COVID-19 outbreak, they will be prohibited from having any on-site presence until control of the outbreak has been announced.